Document Control

Cover Letter

OVERVIEW

The cover letter in Orcanos provides complete details about the process. This is generated during each stage of the process.

TO CHECK ROUTING STATES IN COVER LETTER:

  • When the Start Routing process is initialized, the status of the Routing State is changed from “Draft” to “In Work” and the cover letter is generated in the Revision section.
  • The cover letter provides the following information such as:
    • Doc No.: Displays the DMS ID.
    • Revision: Displays the revision Number
    • Approved Date: Displays the latest Approved date.
    • File Name: Displays the Name of the File.
    • Routing State: Displays the routing state like, In Work/Cancel/Reject/Approved.
    • Approvals: Displays the information like Job Title, Approved By, Quality Role, Date & Time, Signature Status, Comment in the grid format.
    • Change Revision History: Displays the information like, Revision, Chg.#, Date, Change Description in the grid format.
    • The path where the file is located in the product tree.
  • If the Routing Process is:
    • Canceled, Routing State is marked as “Cancel”.
    • Rejected, Routing State is marked as “Reject”.
    • Approved, Routing State is marked as “Approved”.
    • Obsolete, Routing State is marked as “Obsolete“.

Note: Cover Letter displayed only for DMS Item on every state. For other Work items, it shows after Approved/Reject/Obsoleet the Work Item.

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