Sometimes we do not want some users to have access to confidential documents which are in the same project. The Project is accessible to all users in the company.
Manage Content Sharing option allows hiding/show the set of work items for the group of users.
This option is applicable to the group of users and not to individual users
HOW TO SHOW ONLY A SET OF WORK ITEMS IN THE PROJECT
- On Right-click the node, select the option Manage Content Sharing
- The Right Side of the Item Details Page gets refreshed and list the Grid columns (Root, Group, User, Exclude Only, Include Only)
- Click on Add Icon at the bottom of the page
- Select one or multiple groups from the selection list
- Select the checkbox Include
- Press Save
In this way, you can set the Include option for one or multiple nodes in the product tree. On login, the selected group users will view only the set of work items marked Include
HOW TO HIDE SOME SET OF WORK ITEMS IN THE PROJECT
- On Right-click the node, select the option Manage Content Sharing
- The Right Side of the Item Details Page gets refreshed and list the Grid columns (Root, Group, User, Exclude Only, Include Only)
- Click on Add Icon at the bottom of the page
- Select one or multiple groups from the selection list
- Select the checkbox Exclude
- Press Save
In this way, you can hide one or multiple nodes in the product tree from a group of users. On login, the selected group users will not view some set of work items marked Exclude though they are present in the same project
It is recommended not to use Include and Exclude option for managing work items in the same Project for the same Group
HOW TO RESET THE CONTENT SHARING OPTION FOR THE WORK ITEMS
- Select the Node for which you want to Remove the content sharing
- On Right-click the node, select the option Manage Content Sharing
- The Right Side of the Item Details Page gets refreshed and list the Grid columns (Root, Group, User, Exclude Only, Include Only)
- For the listed Group Users, click the Remove Icon in the Action column
Now the group users can see the selected node just like other group users.